The Western Kentucky Green Gators Swim Meet: Barbara Stevens Memorial 2011

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Registration Schedule

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Sanctioned by Kentucky LMSC for United States Masters Swimming, Inc. (“USMS”), Sanction # 4011-001

Location:  Powell Pool in the Preston Center at Western Kentucky University, near the intersection of Normal Dr. and Regents Ave. in Bowling Green KY. The Preston Center’s phone number is 270-745-5217.  On weekends, university parking restrictions are not enforced, so visitors may park in any available space except handicapped.  There is a large lot directly behind the Preston Center which is accessible from Regents Ave., Normal St., or Big Red Way.

Pool:  Ten lanes, 25 yards, non-turbulent dividers, Colorado timing system.  Six lanes (1-6) will be used for competition.  Lane 7 shall be reserved throughout the meet for continuous warm-up and cool-down.  Lanes 8-10 are reserved for WKU users not participating in the meet.  No smoking is permitted in the pool or elsewhere in Preston Center.

Schedule & Seeding:  Event 1, the 500 freestyle, will begin Saturday, January 8, at 10:00 a.m., C.S.T.  Warm-up begins at 9:30 a.m.  Event 2 will begin no earlier than 11:00 a.m., C.S.T.  The meet will probably conclude around 3:00 p.m.  Each event will be seeded, men and women together, in timed finals with the slowest heats first.  Swimmers’ entries with no seed time indicated, or stating “No Time” (or “NT”), will be seeded in slower heats.  The five heats of the 500 free will be pre-seeded as soon as the heats are filled.  All other events will be seeded after the close of deck entries at 10:00 a.m., CST. 

Eligibility & USMS cards:  Each entrant may swim in a maximum of five (5) individual events and two relays.  Online registration will verify your current USMS membership.  You can register for USMS and/or obtain a copy of your card instantly online at the USMS website, www.usms.org/reg/. If we cannot, prior to the meet, verify your membership, the clerk of course will require you to submit a duplicate USMS form and fee. This form and fee will be returned to you after the meet if it proves to be unneeded.  USMS registration forms will be available at the meet.  All participants must be registered with United States Masters Swimming, Inc., before deck entries close at 10:00 a.m. CST.  Each swimmer is responsible for his/her USMS card and will be required to display it upon request by officials.  The name and membership number on your meet entry and relay cards should match the name and number listed on your USMS card.

Age:  The age reported on your entry form must reflect your actual age as registered with USMS.  A swimmer’s age on January 8, 2011, determines his/her age for the meet.
NOTE:  Swimmers 18-24 years old competing in U.S.M.S. meets may jeopardize their N.C.A.A. eligibility.

500 Freestyle:  The 500 freestyle will be limited to five heats.  Lanes in the 500 free will be assigned to the first 30 entries received.  After the first 30, entrants in the 500 will be assigned to a waiting list in the order in which their entries are received.  The waiting list will be used on the morning of the meet to fill empty lanes due to scratches and no-shows.  If you are entering the 500 free, we encourage you to indicate an optional sixth event on the entry form in case you are shut out of the 500 free. If you do,  please flag which of your events is the optional one.

Relays:    Relay teams may be Men, Women, or Mixed, but teams of all types will be seeded together in the same heats and then scored separately.  Therefore no swimmer may swim on both a mixed- and a same-sex team in the same event.  All relays will be deck entered.  Official relay cards may be obtained at the meet from the Clerk of Course.  For seeding, cards for the 200 Medley relay should be turned in to the computer desk by 10:30 A.M.  Cards for the 200 Free relay should be turned in before the conclusion of event #13.

Entry fee:  $25.00 for up to five events.  Online registration is preferred.  Late and deck entries are $30.00. 

Entry deadlines:  Online registration (preferred) closes at midnight central time on January 5, 2011.  Mailed entries must be postmarked by January 3, 2011.  Deck entries will close at 10:00 a.m., C.S.T.

Where to Contact us: Inquiries should be addressed to the meet director Randy Hansbrough at 270-782-2084 (email jrhans@insightbb.com). Additional copies of this entry form and information sheet are also available from the Kentucky LMSC web site at http://www.kylmsc.org.

Warm-up & Warm-down: SWIMMERS MUST ENTER THE POOL FEET FIRST IN A CAUTIOUS MANNER.  Forward (i.e., diving) or backstroke starts will be permitted only from the blocks in designated one-way sprint lanes.  A swimmer may be removed from the meet by the referee if this rule (103.7) is broken.  Swimmers in non-sprint lanes will swim in a continuous circle swim, going up the right-hand side of the lane and back down the left-hand side.  No hand paddles will be permitted in the warm-up or warm-down lanes. One lane will be reserved throughout the meet for continuous warm-up and warm-down.  In this lane there will be no standing on the bottom of the pool or leaning on the lane rope while the meet is in progress.

Computer Entries: Coaches wishing to submit entries on disk should obtain the group waiver form from the meet director.  Individual entries are by mail or by deck entry only. No email entries please.  Online entries are available by following the link at the Kentucky LMSC web site at http://www.kylmsc.org. 
 
Awards:  Trophies will be awarded in three divisions for the highest combined (men plus women) score.  The Small Team division trophy will be awarded to the highest-scoring club or team of 6 or fewer competitors.  The Medium Division trophy will be awarded to the highest scoring team having from 7 to 12 competitors. The Large Team division trophy will be awarded to the highest-scoring club or team of 13 or more competitors.  A swimmer who has entered the meet but did not attend, or was scratched from all events and relays, will not count as a competitor for his or her club or team for purposes of determining its trophy division.  The host team, WKGG, will compete as a large team regardless of its actual number of competitors.  There will also be two awards for the highest scoring men’s and women’s team components.  Event ribbons will be awarded for individual swimmers and relays in first through sixth places.  Points are awarded 7-5-4-3-2-1 for individual events and 14-10-8-6-4-2 for relays.

Lodging:  There are numerous hotels, motels, and restaurants along Interstate I-65 at exit 22.  Nearly all the familiar chains are represented there.  For additional information or recommendations, contact the meet director(s).

Social:  Shortly after the meet, a complimentary gathering is planned  at the home of Julie and Lynn Olson, 933 Covington Avenue, Bowling Green.  All meet swimmers and their guests are cordially invited. Driving directions will be provided at the meet.  For further information call Julie at (270) 991-0024

Inclement Weather:  In the event bad weather or other unforeseen circumstances force a postponement of the meet, we have tentatively scheduled an alternate date of Sunday, January 16, 2011, weather permitting.   If postponement becomes necessary, the meet director will send email notice to all pre-registered swimmers who have supplied us with a valid email address. As time permits we will also attempt to notify teams and other swimmers as well as we can.  If severe weather threatens, please check with the meet director or your coach before leaving home.  We regret that, whether or not the meet is postponed, we will not be able to issue refunds to swimmers unable to attend due to weather or road conditions, nor can we be responsible for hotel foul-ups caused by postponement.

Dedication:  This meet is dedicated to the memory of our delightful friend, Barbara Stevens (1955-1992).  

Order of Events:

Event (in Yards):
1.  500  Freestyle           
2.  200  Medley Relay               
3.   50  Butterfly               
4.  200  Backstroke               
5.  100  Breaststroke               
6.   50  Freestyle               
7.  100  Backstroke               
8.  100  Butterfly               
9.  200   I.M.
10. 100  Freestyle
11. 200  Breaststroke
12.  50  Backstroke   
13. 200  Butterfly
14.  50  Breaststroke   
15. 200  Freestyle   
16.  100 I.M.   
17.  200 Freestyle Relay   

Note: If paying by credit card, your credit card statement will reflect a charge from "WWW.KYLMSC.ORG."