ASC October Masters Meet

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Registration Schedule

This competition is limited to the first 300 entrants.
Currently there are 26 entrants.

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Austin Swim Club
ASC October Masters Meet
A Short Course Yards Timed Final Event
October 28, 2017


Sanction:              
                                Held under the sanction of US Masters Swimming.

Venue:                   Austin Aquatics and Sports Academy
                                5513 Southwest Parkway
                                Austin, Texas 78735

  
Entry Fees:           $40.00 flat fee for the event.

Facility:                 Tired of slow swimming in a slow pool. With band aids and gobs of hair passing you by?  Austin Swim Club has the answer.  With 8 of the fastest racing lanes in the great state of Texas, ASC invites you to compete in one of the fastest meets this season.  Waves will be squelched by the monstrous 6 inch Competitor lane lines allowing each swimmer to get their hand(s) onto the Colorado Timing touchpads with the least hydro-interference planet earth has to offer.  Times will be recorded via Hy-Tek’s Meet Manager software.

                                Austin Aquatics and Sports Academy is an outdoor facility with shade structures on two sides of the pool deck for coaches, officials, and athletes.  Spectators will not have access to these sides of the pool.  We highly encourage sunscreen.  Partially shaded bleacher seating is available for 150 spectators on a first come, first serve basis.  Grass area will be available to accommodate the athletes and overflow of spectators.  Chairs are welcome in this area.  Tents are available behind the pool, outside the fenced area.

                                Our pool is a twenty lane long course meter pool.  Competition will take place in 8 of those lanes with a 2 lane buffer and 10 lanes open for warm up and warm down throughout the duration of the meet.

Facility
Parking:                Coaches, Officials, and Volunteer parking available at the facility parking lot.  Athlete drop off is allowed:
                                                        5513 Southwest Parkway
                                                        Austin, Texas 78735

                              Athlete and spectator parking at adjacent parking garage – ARM Building
                                                        5515 Southwest Parkway
                                                        Austin, Texas 78735

Water Depth:        The minimum water depth, measured in accordance with Article 103.2.3, is 7 feet 1 inch at the start end and the turn end is 7 feet 1 inch measured for a distance of 1.0 meter to 5.0 meters from both end walls.

Course
Certification:        The competition course has been certified under USMS rules.

Sanction:               Held under the sanction of USMS.  This meet has been sanctioned by South Texas Swimming and current USMS rules and any relevant sections of the South Texas Policies & Procedures Manual will apply.  All swimmers must be registered as athletes for 2017 with USMS by the meet start date.  Athletes who register with USMS after the meet entry deadline may deck enter the meet only if they can present their 2017 USMS registration card.  Conduct of the sanctioned event shall conform in every respect to all technical and administrative rules of US Masters Swimming.

Liability:               In granting the sanction it is understood and agreed that USMS, Inc., South Texas Swimming, Inc. (STSI), the Austin Swim Club (ASC), the Austin Aquatics and Sports Academy (AASA), and all meet officials shall be free from any liabilities of claims for damages arising by reason of injuries to anyone during the conduct of the event.  Damage to the facility, when proved, will cause the offending swimmer, if unattached, or the offending swimmer’s club, if attached, to be held accountable for repairs.

USMS
Registration:         All swimmers, coaches, and officials participating in this competition must be currently (2017) registered with               USMS.  No swimmer will be permitted to compete unless the swimmer is a member as provided in Article 302.  All should also be prepared to present their USMS ID Card as proof of their registration to the Meet Director or designee at any time.  Swimmers who 1) late enter when possible; 2) need to be late-entered because of clerical errors by the entering team or the meet host; or 3) are not entered in this meet and choose to enter time trials, if offered, will be required to present their USMS ID Card Swimming registration card.  Current national and LSC regulations do not allow for exceptions to these policies.

Meet Format:        This meet is an open meet to all athletes 18 years of age and older.  Number of athletes will be capped at 300 and entered as entries are received.  Our goal is to see fast swimming, enjoy great racing, and still have time to enjoy the majority of the weekend.  All events will start on the South end of the pool.

                                Heats will be USMS seeded two days prior to the start of the meet.  Deck entries will be entered only as to fill   empty lanes.

Inclement
Weather:                In the event that inclement weather is expected for the weekend of the meet, the coaches of the attending teams will discuss the best plan for any needed changes to the event timeline, potentially postponing the meet until later in the day when inclement weather has passed.

Qualifying
Times:                    There are no qualifying times.

Age
Restrictions:         Swimmers must be 18 years of age or older.

Age Up Date:        The age of the swimmer will be his/her age on December 31, 2017.

Entry
Restrictions:         Athletes may enter a maximum of 5 events.

There is no qualifying times and NT – “No Times” will be accepted, however, for the sake of good racing we encourage all coaches to make their best estimation.  Please convert all times to Short Course Yards.

Entry
Deadline:              Entries will close at 7:00 pm on Monday, October 23, 2017 or once the 300 swimmer cap is reached.  Whichever comes first.

Entry
Procedures:          Online through ClubAssistant.com is the preferred method of entry.

USMS teams can submit entries using Hy-Tek Team Manager or its equivalent to the Entries Chair, Martha Hansen ( Martha@austinswimclub.org ).  If you need to submit entries in another format, please contact the Entries Chair to make other arrangements.  Please rename the entry file to clearly identify the meet name and your club code.  Include a Meet Entry Report of your entries, listing the swimmer, USMS ID, and entries by swimmer name.  Please rename the Meet Entry Report using your club code and the report name (such as ASC_EntriesByAthlete.pdf)

Athletes who wish to attend, independent of their team, my email their full name (as registered with USMS), USMS ID, team abbreviation, LSC, and entry times to the Entries Chair.

When submitting files to the Entries Chair, please include the name, email address, and phone number of the person submitting the entries.  If you do not receive email confirmation, your entries were not received.

If mailing your entries, please include the Meet Entry Fee Report with your payments.  Entry fees must be postmarked by Monday, October 23, 2017 or your entries will be removed from the meet.  Please send only one check per team location.  Refunds will not be given for any reason.

Make checks payable to:
            Austin Aquatics and Sports Academy

Send checks to:
            Austin Aquatics and Sports Academy
            5513 Southwest Parkway
            Austin, Texas 78735

Deck
Entry Fees:                       $50.00 flat fee for the event. 

Deck/Late
Entries:                 Please scratch any event a swimmer does not plan on swimming the next day.  Deck entries will only be accepted for open lanes.  No new heats will be created.  There is not a penalty for failing to scratch an event; this is simply a courtesy to the other swimmers to eliminate the empty lane.


Meet Referee:       Roland Smits               512.415.7314  roland@patriotdetection.com

Official:                 Fran Adair                                           frannie@rooster 617.org

Head Coach:         Brendan Hansen          512.276.2324  Brendan@austinswimclub.org

Meet Director:     Nate Chessey               512.276.2324  natec@austinswimclub.org

Entries Chair:      Martha Hansen                        512.276.2324  Martha@austinswimclub.org

Cell Phone
Restrictions:         Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms.  There are no exceptions to this policy.  Violators are subject to disqualification from the meet, disbarment from the facility, and arrest.

Swimmer
Photographs
And Videos:          There may be one or more photographers and/or videographers on deck at this meet.  In the event such personnel are present, parents or guardians of swimmers under the age of 18 who do not wish to have photos or videos of their athletes made are required to contact the Meet Director prior to the beginning of warm-ups.  Photographers and videographers are strongly encouraged to stay out of the area immediately behind the starting blocks, but if present are specifically prohibited from making shots during the start phase of any race.

Drones:                  Per USA Swimming Rule 103.13, the operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.” Exceptions may be granted with prior written approval by the Vice President of Program Operations.

Deck
Changing:             Deck changes are prohibited.

Special Needs:     Please notify the Meet Director, Nate Chessey 512.276.2324, in advance of this event with the name and age of any member on your team who needs assistance to enter the building.  The facility staff will make reasonable accommodations for swimmers, coaches, or spectators who wish to enter and use our facility.  In any meet sanctioned or approved by South Texas Swimming, Inc., which may include one or more swimmers with visual, hearing, mental, or physical disabilities; the judging of such competitors shall be in strict accordance with the current USMS Rules and Regulations, i.e., Article 105.  A disability is defined as a PERMANENT physical or mental impairment that substantially limits one or more major life activities.  Coaches and/or athletes must notify the Meet Referee before the event begins if they are to be considered to be judged under Article 105.

Officials:               All currently certified and in-training USMS officials are cordially invited to participate.  All deck officials must be registered with USMS for 2017 and have a current Background Check and Athlete Protection Course acknowledged by USMS.  Please email the Meet Referee prior to the meet with your availability and current certifications.  Please report to the Meet Referee at least one hour prior to the scheduled start time of any session to receive your assignments.  The wearing of name tags is strongly encouraged.

Timers:                  Teams should come prepared with volunteer timers if called upon.

Results:                  Results can be found on Meet Mobile.

Daily
Schedule:              Warm-ups will be conducted in accordance with the current STSI Safety Guidelines and Warm-up Procedures attached to this meet announcement (page 9).  Upon approval by all coaches, changes will be sent out by the Meet Director along with the heat sheet 2 days prior to the meet and will also be posted at the Clerk of Course the day of the meet.  Starts/Dives will run from in one direction, starting from the starting block side.

                                Saturday Warm Up:     12:00 pm         Clear Pool: 12:50 pm   Start:   1:00 pm

Hotel
Information:        

La Quinta Inn & Suites Austin Southwest at Mopac
4424 South Mopac Expwy
Austin, TX 78735
(512) 899-3000

Extended Stay America Austin - Southwest
5100 US Hwy. 290 W
Austin, TX 78735
(512) 892-4272

Holiday Inn Express & Suites Austin SW - Sunset Valley
4892 Hwy 290
Sunset Valley, TX 78735
(512) 891-9500

Hampton Inn Austin/Oak Hill
6401 Hwy 290
Austin, TX 78735
(512) 891-7474

Note: If paying by credit card, your credit card statement will reflect a charge from "ClubAssistant.com Events."