2019 BC Masters Championships

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Registration Schedule

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HOSTING COMMITTEE
Meet Manager: Jennifer Gunning, VMSCmeetmanager@gmail.com
Officials Coordinator: Rod Carmichael, jrcarmichael@telus.net
Volunteers Coordinator: Lauren Westmacott, Lauren_westy@yahoo.ca
Banquet and Corporate Sponsorship Coordinator: Mark Langdon, MLLTD@shaw.ca
Treasurer: Paul Nasmith

COMPETITION INFORMATION
Facility
Saanich Commonwealth Place - 4636 Elk Lake Drive, Victoria, BC V8Z 5M1. Phone # - 250-475-7620

Information
The competition pool will be set up for 8 lanes of 25 metre (short course) competition.

Sanction #
SBCM 1906

MSABC AGM
The MSABC Annual General Meeting will be held approximately 30 minutes after the final event on Saturday, April 13th in the MP Studio at the Commonwealth Pool (signage will be set-up to confirm the location).

Check-in
Please visit the check-in desk located in the foyer overlooking the competition pool (signage will be set up to confirm the location). Swimmers must check-in in person to be eligible to compete. Each registered swimmer will receive an official provincial swim cap courtesy of Team Aquatics and other items in their swag bag when they check-in in person prior to their first swim. Registered swimmers will also be entered to win door prizes that will be drawn at each event. Banquet tickets will be provided at the time of check-in. Please note swimmer swag bags will only be provided on deck and will not be mailed.

Operating hours of the check-in desk:
• Friday 2:30pm-6:00pm
• Saturday 8:30am – 11am
• Sunday 8:00am-10:00am

Eligibility
The meet is open to any Canadian or international registered master swimmer, age 18 years and older by December 31, 2019. Para-swimmers, who are registered Masters swimmers, are welcome to compete in the meet. A maximum of 250 swimmers will be accepted.

Site Information
The Victoria Commonwealth Pool has free parking. A limited number of token operated lockers are available in the change rooms. Lockers must be cleared out at the end of each day. Team banners are welcome on deck.

Site Services
Team Aquatics will be present during the meet with various swim equipment, including wet suits for sale. Their location will be announced during the meet.

Rules
Current FINA Rule Book (found at https://www.fina.org/sites/default/files/2017_2021_swimming_12092017_ok_0.pdf) and other procedures (included in the meet package) will be in effect at this meet. 


Seeding
All events will be mixed gender (unless indicated otherwise), timed finals and seeded slowest to fastest.

Meet start times
The 8 lane competition pool and 8 lanes in Pool B will be available for warm up 45 minutes before the meet starts each day (see schedule below). Throughout the meet lanes 5 - 8 in Pool B will be available for warm up and cool down.

Competition Warm Up and Meet Starting Times: 
Friday, April 12, 2019
Warm up: 4:00 pm - 4:45 pm
Meet start:  5:00 pm

Saturday, April 13, 2019
Warm up: 9:00 am - 9:45 am
Meet start: 10:00 am

Sunday, April 14, 2019
Warm up: 8:00 am - 8:45 am
Meet start: 9:00 am

Awards
Lapel pins will be awarded to the 1st, 2nd and 3rd place finishers of individual events in each age group. Lapel pins will be awarded to the first-place relay team in each age group for relays. Please note that awards must be picked up in the awards area (location to be announced at the meet) and awards will not be mailed to participants.

Psych Sheets and Heat Sheets
Psych Sheets and Heat Sheets will be made available on the MSABC website prior to the start of the swim meet. Swimmers are asked to look at these sheets online and print their own if required. Printed Heat Sheets will be available for coaches and officials only on deck. Printed Heat Sheets for all swimmers to refer to will be posted on deck.

Results
Meet results will be posted at the Commonwealth Pool throughout the meet as well as on Meet Mobile. Location of results posting will be announced during the meet. The results will also be posted on MSABC and MSC websites as soon as confirmed after the meet. There will be no published results booklet.

Records
Swimmers challenging a current record (Provincial, National, World) are required to provide a Record Attempt Card (included in meet package and available on deck at the clerk of the course desk) to the clerk of the course at least 30 minutes prior to the start of the meet on the day in which their event is scheduled. This is in order to ensure adequate timers are available to satisfy record attempt requirements.

Head Meet Officials
Meet Manager: Jennifer Gunning
Meet Referee: Leon Politano and Terry Ryan

ENTRY INFORMATION
Entry Costs & Deadlines
Early Bird Entry:
• Cost of $95 for individual or relay only entry
• Deadline is March 12, 2019 at 11:59 pm.
Late Entry:
• Cost of $110 for individual or relay only entry
• Deadline is March 31, 2019 at 11:59 pm.

Entries received after March 31, 2019 at 11:59 pm will not be accepted.

Online registration is available through the MSABC website
http://www.msabc.ca/swim-meets.html

Deck and mail entries will not be accepted.

Change Requests
Requests to change an entry time received after March 31, 2019 will not be accepted.

Refunds
Refunds will not be provided for any entry received.

Registration Rules

Swimmers assume all responsibility for submitting an entry package that is complete and accurate. All swimmers must provide a governing body registration number (i.e. MSC, MSABC, USMS or FINA). An entry with a missing or inaccurate governing body registration number will be rejected and a refund will not be provided. Entries received for swimmers that are not members of the recognized governing bond indicated on their entry form will be rejected and a refund will not be provided.

Each swimmer may enter a maximum of 7 events plus relays.

Entry times must be included for seeding purposes. Entries with a “No time” or “NT” will not be accepted.

Age Groups
Age grouping is determined by age as of December 31, 2019:
• Individual events
o 18-24, 25-29, and five-year increments thereafter.
• Relay Events
o 72-99, 100-119, 120-159, 160-199, and forty-year increments thereafter.

1500m / 800m
The 800m and 1500m freestyle events will be deck-seeded and the heats will run from slowest to fastest. The 1500m and 800m freestyle events will each be limited to the first 32 entries (4 heats). The Meet Manager may choose to double up lanes in the 1500m and/or 800m.

Mandatory in-person positive check-in for the 1500m freestyle event closes on Friday, April 12, 2019 at 4:30pm at the clerk of the course desk.

Mandatory in-person positive check-in for the 800m freestyle event closes at the conclusion of event 13 (200 medley Relay) on Saturday, April 13, 2019 at the clerk of the course desk.

Swimmers not checking in in person for the 1500m and/or 800m freestyle events will be removed from the event at the above respective deadline times.

A limited number of Lap Counter boards may be available for swimmers to use. Their use is optional, and swimmers are responsible for finding volunteers to operate them.

Relay Teams
Relay team entry deadline is April 7, 2019 at 11:59 pm.

Each club must complete a Relay Card (available in the meet package and on deck at the clerk of the course desk) for each team entry and event. Please email completed Relay Cards to the Meet Manager (VMSCmeetmanager@gmail.com), by the April 7, 2019 deadline. Relay names changes and/or scratches may be submitted on the first day of the meet and no later than 30 minutes prior to the start of the meet on the day in which the relay event is scheduled.

No swimmer may swim more than once in any relay event. Mixed relays must be composed of two males and two females from the same club or affiliation. Please note when planning your relay teams that events 3, 4 and 5 maybe seeded together and events 28, 29, and 30 may be seeded together. Relay teams that include swimmers under the age of 25 will not be eligible for Masters World Records. See current Masters Swimming Canada Rule Book for further clarification.

Backstroke Start Aid
If swimmers would like to use a Backstroke Start Aid, they will be available at the starting blocks for each lane. 


Bursary Request
If you would like to enter to swim at this event and are unable to for financial reasons, please email Susan Simmons, President of the VMSC before February 28, 2019 (susan@msathlete.org). to apply for a limited number of VMSC Bursaries available to cover the early bird entry cost for this meet.

Scratches
Final scratch deadline is April 5, 2019 and is to be submitted by emailing the Meet Manager (VMSCmeetmanager@gmail.com).

PROCEDURES
Warm-up:
1.6 MSC Warm-Up/Warm-down Procedures shall be enforced at all Masters’ swimming competitions in Canada. CMSW 

1.6.1 The warm-up/warm-down shall be supervised. There shall be a minimum of two qualified officials, acting as Safety Marshals for each course with the authority to control the warm-up including to warn or remove offending swimmers and to report to the referee for possible further disciplinary action. CMSW 

1.6.2 There shall be a minimum of 45 minutes prior to the start of the meet for general warm-up. If there is no continuous warm-up facility or lane available during the meet there shall be a 15-minute warm-up period at least every 2 hours. There shall be a 15-minute warm-down period at the conclusion of the meet. CMSW 

1.6.3 There shall be no diving or jumping from any area of the deck or starting blocks. Swimmers shall enter the water feet first in a cautious manner with at least one hand in contact with the deck or gutter. There shall be barriers placed on the starting blocks. CMSW 

1.6.4 All lanes shall be used for general warm-up with circle swimming only. Swimmers shall circulate in opposite directions to adjacent lanes. Starting at one side of the pool, lanes shall be designated as slow, medium and fast lanes. There should be pictorials at the end of the lanes showing this and the direction of circle swimming. CMSW 

1.6.5 Twenty minutes prior to the end of warm-up one outside lane, and in pools of six lanes or more, the adjacent lane, on the fast side of the pool, as in CMSW 1.6.4, shall be designated as sprint lanes. The starts shall be from the normal starting end of the pool with one-way swimming only. Upon completion of the length the swimmer shall leave the lane. CMSW 

1.6.6 The wearing of watches, pacing and musical devices, sharp or dangerous jewelry, bracelets with the exception of medical alert bracelets, and the use of hand paddles or swim fins, shall be prohibited. Kick boards, pull-buoys, ankle bands, and snorkels are permitted for use. CMSW

1.6.7 Warm-up procedures shall be prominently posted at various areas of the pool deck. CMSW
             
Pool Depth:
Starts will be conducted from Starting Platforms (blocks) as per FINA 2.3 and SW 4.1 and/or from the deck or bulkhead as per Canadian Facility Rule CFR 2.3 and CSW 4.1.1. In water starts will be conducted as per Canadian Facility Rules 2.3.1 and CSW 4.1.2.


Awards Banquet
Location
Ambrosia Centre, 638 Fisgard St, Victoria, BC V8W 1R6

Date and Time
Saturday, April 13th, 2019 from 6:30pm to 10:30pm

Door Prizes
Door prizes have been graciously donated by Team Aquatics and Pinnacle Fitness, including swimming equipment and a wetsuit valued at $800!! All banquet attendees will be entered in the door prize draw.


Food
The food is prepared on site by one of the top catering companies in Victoria, Ambrosia Centre and Island Gourmet Catering. You will enjoy freshly baked buns, salads, seasonal vegetables, entrée (vegetarian entrée available), and desert. Dinner will be served buffet style with plenty of round table seating in the private banquet room.

A cash bar will be available. This will be a licensed event; all attendees must be 19 years of age or older.

Please e-mail the Banquet Coordinator, Mark Langdon at MLLTD@shaw.ca with any severe dietary questions by April 5th, 2019 at 11:59pm. We will do our best to accommodate any such requests, within reason.

Costs and Deadlines
Early Bird Ticket:
• Cost of $29 per person
• Deadline is March 12, 2019 at 11:59 pm.
Late Ticket:
• Cost of $35 per person
• Deadline is March 31, 2019 at 11:59 pm.

Tickets
Banquet tickets can be picked up during positive check-in at the check-in desk on deck.
Banquet tickets can be purchased at the late ticket price and will be available at the check-in desk. A maximum of 150 attendees will be accepted.

ACCOMODATIONS
We have negotiated preferred rates with the below hotels as a courtesy, however you are, of course, welcome to stay at the hotel of your choice. There are several other hotels, most are located downtown Victoria. Swimmers are responsible for arranging their own accommodation.

Best Western Plus Carlton Plaza Hotel
Location: 642 Johnson Street, Victoria, BC V8W 1M6
Room Blocking Date: April 11, 2019 – April 14, 2019
Check in is at 4pm and check out is at 12pm.

Rate and Types
$139.00 plus 16% tax per night.
• 10 x Traditional room with 2 double beds
• 10 x Traditional room with 1 queen bed

Rates are based on double occupancy. Additional $20 per extra adult may charge. The above rates are quoted in Canadian funds and do not include the 16% tax.

Reservation Procedures
Guests must call Manami Watson (250-413-2193), Sales Manager and quote “Masters Swimming Room Block”. Guests must call in before March 10th, 2019 to receive the special discounted rate and provide Manami with their name, dates of stay and a valid credit card to book. Unreserved rooms will be released at noon on March 10, 2019.

Accent Inn
Location: 3233 Maple Street, Victoria, BC V8X 4Y9
Room Blocking Dates: April 11, 2019 – April 14, 2019
Please confirm with the hotel for check-in and check-out times.

Rate and Types
• 5 x Standard room with 2 queen beds - $129.00 plus tax per night
• 10 x Kitchenette room with 2 queen beds - $149.00 plus tax per night

Rates include continental breakfast. Rates are based on double occupancy. Additional charges may apply for extra adults. The above rates are quoted in Canadian funds and do not include applicable tax.

Reservation Procedures
Guests must call 1-800-663-0298 or 1-250-475-7500 and quote group ID “5606338 BC Masters Swim”. Guests must call in before March 11th, 2019 to receive the special discounted rate and provide the hotel with their name, dates of stay and a valid credit card to book. Unreserved rooms will be released at noon on March 11th, 2019.

Note: If paying by credit card, your credit card statement will reflect a charge from "Masters Swimming Assoc of BC."