2024 Starlight Open

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Registration Schedule

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2024 Starlight Open
Wenatchee City Pool
June 21-23, 2024

Hosted by Velocity Swimming
Wenatchee City Pool
220 Fuller Street, Wenatchee WA  98801
Facility Phone: (509) 888-3288

Held Under the Sanction of USA Swimming and Inland Empire Swimming, Inc. Sanction # IE-24-1554
And sanctioned by Inland Northwest Masters Swimming Committee for USMS, Inc. Sanction  # 354-S005

Entries OPEN: Monday, April 1, 2024 * 12:01 AM PST
Entries CLOSE: Wednesday, June 5, 2024 * 11:59 PM PST
Websites: www.velocity-swimming.com * www.ieswim.org * www.inlandnwmasters.org

Sanction
This meet has been sanctioned by Inland Empire Swimming, Inc. and  Inland Northwest Masters Swimming Committee for USMS Inc.  Current USA Swimming rules and Inland Empire Swimming Policies & Procedures will apply. All athletes must be currently registered for 2024 with USA Swimming or US Masters Swimming.  Inland Empire Swimming does not allow on-deck USA Swimming registrations. Conduct of the sanctioned event shall conform in every respect to all technical and administrative rules of USA Swimming.

Liability
In granting this sanction and by any person’s participation in the meet, it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. It is further understood that Inland Empire Swimming, Inc., all meet officials, the City of Wenatchee, and Velocity Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the meet. Damage to the facility, when proven, will cause the offending athlete, if unattached, or the offending athlete’s team, if attached, to be held accountable for repairs.

Meet Referee:  Jeff Sutton
(509) 393-4657
jeffreywsutton@yahoo.com    

Admin Official:  Noelle Grigsby
meetentries@velocity-swimming.com    

Meet Director:  Carolyn Petersen
Coachcarolyn@velocity-swimming.com

Facility
Outdoor, 10 lane 50-meter pool with anti-wave lane lines. The pool is equipped with the Colorado Timing System with touch pads at both ends. Starting blocks meet USAS height and water depth requirements at start end. For USAS Swims: The host will ensure the required course dimensions.For USMS SWIMS:  The competition course has been measured and times from this competition will be eligible for world record, USMS record and Top 10 consideration. Swimmers will use in-water starts at turn end for 200-meter relays.  The start end of the pool depth ranges from 5’6 to 9’, the turn end ranges in depth from 3’6” to 4’6”.The warm-up pool is attached to the main pool and is available during the meet. Deck marshals will be present during warm-ups and throughout completion. Main pool will be open for warm-ups/cool downs during breaks.

MEET SCHEDULE SUMMARY *
*(Final schedule to be provided to all entered teams and USMS participants about 1 week prior based on actual entries)


MEET FORMAT
●    Combined USA Swimming  and USMS dual-sanctioned meet, conforming to USA Swimming Rules. 
●    Timed finals, split age group open. Swimmers will compete for points and ribbons. Points will be awarded by age group and gender: 8 & under, 9-10, 11-12, 13-14, and 15-19, and 20 & Over.
●    There will be positive check-in for all 800 Free Events, and the IES scratch rule will be in effect for these deck-seeded events. Positive check-in for both 800 Free events will close 1 hour prior to scheduled start of the events.
●    The 800 Free will be swum fastest to slowest and may be limited to the fastest 5 heats. Swimmers in the 800 Free must supply their own Counter and (2) Timers. Age groups and genders may be combined for competition but scored separately at the discretion of the Meet Referee.
●    Relays: Teams are limited to four (4) relay entries per relay event. If the Administrative Official determines that the meet is oversubscribed, the 4th then the 3rd entries may be deleted. Only the two (2) fastest relay finishers per team are awarded points and ribbons.

●    Relay Names not previously submitted with entries are due to the Admin Office one hour prior to the start of
competition on the morning of the event – exact deadline TBA ●    COACH RELAY: At the conclusion of the Saturday morning session, we will be holding our COACHES relay. Teams are encouraged to get their coaches together and submit entries. The relay will not be scored. Anyone participating in the coaches’ relay must be a 2024 member of USA Swimming.
●    Time Trials: Time trials will be offered on a limited basis. Time Trial entry requests are due by 10 am, Saturday and Sunday. Time Trial swimmers must already be entered in swim meet in order to participate in Time Trials and pay a $7.00 fee for each Time Trial entered. Time Trial swims will count towards the maximum swims allowed per day.  Coaches requesting a Time Trial for swimmer that is already entered into the maximum number of events, must scratch that swimmer from an already entered event that day.  Meet entry fees for events that are scratched in order to participate in Time Trials will not be refunded. The Meet Referee has the final decision on how many heats of Time Trials will be offered.  The Meet Referee may also combine strokes of the same distance within the same heat. Time Trial requests must come from team coaches.  Payment must be made at the time of entry.





Rules
●    Current United States Swimming rules will govern the dual-sanctioned meet as a Combined Meet. Current Inland Empire Swimming Policies & Procedures will be in effect.
●    All swimmers entered in the meet must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. Any swimmer without a coach in attendance must report to the Meet Director or Meet Referee who may assist a swimmer in making supervision arrangements, but it is the swimmer’s responsibility to make these arrangements prior to the start of warm-ups and to notify the Meet Referee.
●    Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water without the use of the backstroke ledge. When unaccompanied by a USA Swimming member coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement and to bring proof of such certification to the meet.
●    It shall be the swimmers’ and coaches’ responsibility to acquaint themselves with all the information in this Meet
Announcement and any information and changes announced at the Coaches Meetings
●    Athletes and coaches are responsible for being familiar with this meet’s scratch rules and check-in procedures, as stated in
the current IES Policies & Procedures Section 5.7.12.
●    Deck changes are prohibited.
●    Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas And open-ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.
●    The use of audio or visual recording devices, including a cell phone, is not allowed in changing areas, restrooms, or locker rooms.
●    All swimmers entered in the competition must comply with current USA Swimming rules regarding swimwear.
●    Medical supervision will be available to all athletes participating in the meet. Lifeguards with current Red Cross lifeguarding, first aid, and CPR/AED certification will be on duty throughout warm-ups and competition. In addition, each coach’s credentials include current Red Cross lifeguarding, first aid, and CPR/AED certification.

Restrictions
●    ONLY CURRENT USA SWIMMING, SNC, and USMS ATHLETES, COACHES, OFFICIALS & DESIGNATED MEET VOLUNTEERS ARE PERMITTED ON DECK IN THE POOL AREA. The deck area is a 6-foot area from the edge of the pool and the area behind the starting blocks up to the timer chairs. Proof of coaching certification must be produced on request at any time to the referee.
●    Tobacco products of any kind, alcoholic beverages, and glass containers are not allowed in the swimming venue.
●    Photography is not allowed behind the starting blocks.
●    Shaving is not permitted anywhere in the facility.
●    Pets/Service animals:  Trained service animals or service animals in training with identifiable vests will be allowed.  Service animals must remain on leash or in a harness at all times. 
●     No overnight camping permitted in the pool area or surrounding park.
●    There will be no swimming in the dive tank except for swimmers to warm-up prior to their events and cool down immediately thereafter.

Broadcast Statement
Photographs, videotape, audio, and/or other visual recordings of the event created by a spectator may be used solely for such spectator’s personal non-commercial use and may not be broadcast, published, disseminated, or used for any commercial purpose without the prior consent of USA Swimming.

Photography and Videos
Photographers and/or videographers may be present on deck at this meet, IF approved in advance by meet management. Photographers and videographers are not allowed in the area immediately behind the starting blocks.

Eligibility
●    Open to 2024 registered USA Swimming Athletes, 2024 registered SNC athletes, and 2024 registered U.S. Masters  Swimming (USMS) Athletes. All SNC swimmers must complete and submit the liability waiver prior to the start of warm-ups. 
●    For USA Swimming and SNC athletes, the age on the first day of the meet determines the age group to enter.  For USMS  athletes, the age of the swimmer is their age as of December 31, 2024.
●    Each swimmer must swim in his/her respective age group.
●    Coaches entering swimmers with disabilities that require any accommodations and or modifications are required to provide advance notice in writing to the Meet Director by the entry deadline, including the need for any assistance required and / or registered service animals. Failure to provide advance notice may limit the host’s ability to accommodate all requests.

Entries
Entries OPEN: Monday, April 1, 2024 * 12:01 AM PST *** Entries CLOSE: Wednesday, June 5, 2024
Questions Regarding Entries should be directed to the Administrative Official, Noelle Grigsby: meetentries@velocity-wimming.com

Entry Limits
●    Individual Entries: All swimmers may enter three (3) individual events Friday. All swimmers may enter six (6) individual events both Saturday & Sunday. Enter swimmers’ best meter times or converted yard time. NT (No Time) entries will be accepted for all age groups and will be seeded in the slowest heats.
●    Relay Entries: Athletes may swim a maximum of two (2) relays on Friday, and one (1) relay on both Saturday and Sunday. 
●    Total Athletes Allowed in the Meet: Entries will be limited to include all teams up to, and including the team, that has the 600th swimmer

Entry Fees
●    USMS fees: $40 entry fee-payment collected with online entry (https://inlandnwmastersnew.org/)

Deck Registration
●    Deck registrations are NOT allowed. Swimmers NOT entered into the meet by the entry deadline will not be allowed to participate in the meet.  

To Submit Entries
●    U.S Masters Swimming entries-Online only:  https://inlandnwmastersnew.org/

Entry Confirmation & Entry Fees Payment
●    An electronic copy of the heat sheet will be sent out to attending coaches prior to the meet.  It is the responsibility of the coaches to distribute this information to their swimmers. Heat sheets will also be available at no additional cost on Meet Mobile.

The Meet

Warm-up Procedures 
Lane assignments for warm-ups will be posted. Master swimmers will be assigned a lane for warm-up for session 1,3,and 5. Diving is permitted in designated sprint lanes and only under the direct supervision of a coach. Swimmers participating in the meet without an USA Swimming registered coach must report to the meet referee at the start of each warm-up session. Such swimmers will be assigned a coach and may not enter the water unless supervised by said coach.

Awards
●    All combined age group and all mixed individual events will be scored and awarded separately by gender and age group.
●    Ribbons will be awarded for individual events for the finishers in places 1-10
●    Any USA Swimming athletes in the 20&Over age group will swim exhibition only. Awards in this age group are intended for Masters swimmers only. 
●    Ribbons will be awarded for relay events for the finishers in places 1-3
●    A prize will be provided to the winner of each Heat.
●    Individual High point awards will be given to the Girl and Boy in each age group. High point calculations will be based on swimmers' age groups, not event age groups, so points earned in combined events will be added into the calculation for each swimmer.
●    Teams are requested to appoint one adult to pick up awards at the end of the meet. Awards will not be mailed.

Timers
●    Velocity Swimming respectfully requests that each team entering athletes in the meet help with timing.  Details on timer sign-ups will be sent out to attending teams/coaches about one week ahead of the meet.
●    Athletes / teams are responsible for providing their own timers (2) and a person to count, if desired, for the 800
Freestyle event

Meet Information & Results

Current meet information and post-meet results will be posted at both the host website: www.velocity-swimming.com and the IES website: www.ieswim.org.  

Officials
●    All certified officials are welcome and encouraged to attend and work this meet. Please bring current certification and USAS registration cards.
●    Uniform is white over blue. 

Key Meet Officials
Meet Referee:    Jeff Sutton (jeffreywsutton@yahoo.com)
Starter:     Emily Wilgus
Stroke & Turn:     Rian Herscher-Gainer, Chris Gentili, Rick Schumaker, Michelle van der Merwe
Meet Director:     Carolyn Petersen (coachcarolyn@velocity-swimming.com)
Administrative Official:   Noelle Grigsby (Meetentries@velocity-swimming.com)

Other Important Details

Safe Sport
The USA Swimming Safe Sport program is USA Swimming’s comprehensive abuse prevention program dedicated to creating a healthy and positive environment free from abuse for all its members. Components of the program include but are not limited to, providing education and training, enforcing policies (such as the Minor Athlete Abuse Prevention Policy), rules and best practice guidelines, promoting healthy boundaries, and mandatory reporting of violations.

For USA Swimming Athletes and adult volunteers: All adults participating in or associated with this meet acknowledge that they are subject to the provisions of the USA Swimming Minor Athlete Abuse Prevention Policy (“MAAPP”), and that they understand that compliance with MAAPP is a condition of participation in the conduct of this competition. USMS athletes do not have to sign the MAAPP policy, but will be given instructions for locker room use by the meet director ahead of the meet in order for the meet to comply with MAAPP policies.

A quality control system has been implemented to ensure that individuals who are ineligible for participation are unable to participate in this competition. Additionally, all adult members of USA Swimming who have not completed their Athlete Protection Training will not be able to participate in this competition. 

The Minor Athlete Abuse Prevention Policy (www.usaswimming.org/maapp) prohibits Adult Participants (as defined) from having one-on-one interactions with minor athletes who are not within an observable and interruptible distance from another adult participant. Adult Participants are required to abide by this policy in full during this meet.

Pursuant to USA Swimming Rules and Regulations and federal law, it is every member’s responsibility to immediately (i.e., within 24 hours) report any incident of child abuse, including physical or sexual abuse, to law enforcement and the U.S. Center for SafeSport. Reporting must occur when an individual has firsthand knowledge of misconduct or where specific and credible information has been received from a victim or knowledgeable third party. A report to the U.S. Center for SafeSport may be made via telephone at 833-5US-SAFE (833-587-7233) or online at http://www.uscenterforsafesport.org/report-a-concern. Various state laws may also require reporting to law enforcement or to a designated child protection agency.

For information on how to report other alleged violations, including without limitation, the USA Swimming Code of Conduct and the Minor Athlete Abuse Prevention Policy, please visit http://www.usaswimming.org/report.

All athletes age 18 and older must complete Athlete Protection Training in order to be a USA Swimming registered member in good standing. Any athlete who turns 18 on or before May 31, 2024, who has not completed Athlete Protection Training by the first day of competition, will be prohibited from participating in the competition until such time as all membership requirements are completed. 

Times achieved by an athlete who turns age 18 on or before May 31, 2024, who competes in this USA Swimming-sanctioned event without completing this membership requirement, will NOT count for qualification or recognition. This includes participation as a member of a relay.

Hospitality
Meals and snacks will be provided to all attending coaches and officials

Concessions
Limited Concessions will be available at the meet.

Vendors
NW Designs, TBA Food Trucks

Camping
There will be NO overnight camping allowed in Pioneer Park or other areas surrounding the pool. People interested in camping should check with local area parks:

Confluence State Park, Wenatchee (509) 664-6373 
Lincoln Rock State Park, East Wenatchee (509) 884-8702 
Wenatchee River County Park (509) 667-750
Entiat City Park: (509) 784-1500

Pool Directions:     
From Hwy 2, travel south on Wenatchee Avenue.
Turn right at intersection with Miller Street.
Travel south on Miller to Russell (Pioneer Middle School is on the left).
Turn left on Russell - one block to Fuller – pool is on the left.
From Hwy 28 (East Wenatchee) cross Columbia River Bridge, turn right on Mission St.,
then immediate left on Ferry St. Follow Ferry St. (turns into Russell).
Pool will be on the right on Fuller Street.

Lodging:   https://visitwenatchee.org/
 

Note: If paying by credit card, your credit card statement will reflect a charge from "VELOCITY-SWIMMING.COM."