Club Assistant provides "online swim meet entry software", also referred to as "online swim meet registration software" and "Online Meet Entry (OME)". Club Assistant is the world leader in Age Group swim meet entry software. We are the market leader because of our streamlined registration interface, our great integration with national and local organizations, our industry-low rates, and our industry-leading customer service.

Club Assistant has multiple contracts with states accross the US, providing swim meet entries.

Club Assistant provides an easy-to-set-up, easy-to-register and easy-to-reconcile online swim meet entry process.

Free season trial! Email us your meet schedule and we will set you up today!


Swim meet entries can be set up the same day.

How to get started? Call Karin at 888-794-6638 x106 or email

Key Features

Online software for completely managing your team.

  • Completely replaces Hy-Tek Team Manager
  • No license required
  • No software to install
  • Works on any web-enabled device including Mac computers, tablets and smartphones
  • Cloud-based and all data backed-up online
  • Available to the coach and administrators on the pool deck, in the office, at home, or on the school bus
  • Creates Hy-Tek entry files
Typical Workflow

Same day set-up of meets.

Attendance Declaration: swimmers can declare which days or events they will be attending.

Entry Type: Heat/Lane Entry or Time Seeded

Club Assistant has programming for every swim meet structure which exists. Club Assistant is the leader in developing custom programming for swim meets.

Meet Types

  • Prelims/Finals
  • Dual Meets
  • Double-Dual Meets
  • Tri-Meets
  • Quad Meets
  • Relay Meet / Carnival
  • Pentathlon
  • Invitationals
  • Championships
  • League Finals
  • District
  • Regional
  • Conference
  • Diving

Data Collection
Swimmer information, season roster, meet rosters and meet entries are stored to help you manage your team and simplify your reporting of data.

Swim Meet Management
Integrate with Swim Meet Management Software: Export online entries in Standard Data Interface Format (SDIF) from Club Assistant directly into any swim meet management software such as Hy-Tek Meet Manager.

Create season rosters, meet rosters and psych sheets from your Club Assistant account at any time.

Export results from any swim meet management software and easily import into Club Assistant and SwimPhone. You can also create a variety of results reports to post online.

Club Assistant is a proud supporter of age group swimming and has great working relationships with many organizations including the following:

Local Organizations

  • Orange County Swim League
  • Irvine Swim League

Club Assistant also provides online swim meet entry software for the following:

Set up your swim meet today by calling 888-794-6638 x106 or email