Club Assistant is the world leader in Open Water and Dual Sanctioned Open Water Registration software. We process more Masters open water event registrations than all other registration providers combined. We are the market leader because of our streamlined registration interface, our great integration with governing bodies, our industry-low rates, and our industry-leading customer service.

We support all open water competition types including the following:

Club Assistant has hundreds of contracts providing open water event registration and clinics.

Club Assistant provides an easy-to-set-up, easy-to-register and easy-to-reconcile online open water registration process.


Online registration can be set up the same day.

How to get started? Call Karin at 888-794-6638 x106 or email

Club Assistant provides a unique URL for your online registration which you can publish with your event announcements.

Key Features

Club Assistant has created programming for every open water event structure which exists. Events are single-day and multi-day, single event to unlimited events.

Events can be set up to charge swimmers a flat fee or a per-event fee and can also be programmed with automatic late fee increases and NGB tier pricing. Club Assistant also allows you to add merchandise items like T-shirts and social tickets to your shopping cart while also collecting money for charitable donations during registration.


  • US Masters (USMS) Member Verification
    All USMS members who register for your event pass through a quick and easy USMS member verification within the Club Assistant online registration, saving you the headache of collecting copies of ID cards.
  • Data Collection
    Swimmer information, open water race entries and shopping cart selections are stored to simplify your reporting of data and accounting.
  • Credit Card Processing
    Swimmers pay entry fees online with a credit card, saving you from trips to the bank with piles of personal checks.

Create rosters, division and eligibility reports and demographic charts from your Club Assistant account at any point. View money received and run itemized accounting reports.

Data Exports
Data downloads from your Club Assistant in any format required by your timing company: CSV, Excel, SD3, Standard Data Interface Format (SDIF). If using Hy-Tek Meet Manager for seeding open water entries, Club Assistant provides an SD3 file for seamless data transfer to Hy-Tek Meet Manager.

Post open water event results on SwimPhone right from the beach! Call us for more information.

Club Assistant is a proud supporter of and has great working relationships with many organizations including the following:

Club Assistant also provides online swim meet entry software for the following:

Set up your open water event today by calling 888-794-6638 x106 or email