Club Assistant provides "online swim meet entry software" also referred to as "online swim meet registration software" and "Online Meet Entry (OME)". Club Assistant provides an easy-to-set-up, easy-to-register and easy-to-reconcile online swim meet registration process for Swim Meets, Open Water Swim Events, Pool Open Water Events, Postal Swim Events and Clinics. Club Assistant online meet entry is simple to use.

Registration Types

Coach-Driven Registration Coach enters the events for the swimmers - most common for Age Group / USA Swimming (USA-S) / Summer Leagues / High Schools / Community Colleges / Colleges
Swimmer-Driven Registration Swimmer enters events for self, often paying entry fee - most common for Masters / US Masters Swimming (USMS)
Attendance Declaration Swimmer or swimmer's parents declare which events or which days they will be competing

Group-specific information on using Club Assistant online meet entry software:


Online meet entries can be set up the same day.

How to get started? Call Karin at 888-794-6638 x106 or email

Club Assistant provides a unique URL for your online swim meet registration that you will publish with your swim meet announcements.

Key Features

Works on any computer including Macs.

No software license required.

Not limited to one computer. Log in from as many computers as you want.

Cloud storage with all data backed-up online real-time.

Data Collection
Swimmer information, meet entries and shopping cart selections are stored to simplify your reporting of swim meet data and accounting.

Swim Meet Management
Integrate with Swim Meet Management Software: Export online entries in Standard Data Interface Format (SDIF) from Club Assistant directly into any swim meet management software including Hy-Tek Meet Manager.

Create swim meet rosters, psych sheets and demographic charts from your Club Assistant account at any point.

Export swim meet results from any swim meet management software and easily import into Club Assistant and SwimPhone. You can also create a variety of results reports to post online.

Fee Collection (Optional)

  • Fees
    A swim meet can be set up to charge swimmers a flat swim meet fee or a per-event fee and can also be programmed with automatic late fee increases and NGB tier pricing. Club Assistant also allows you to add sale items like T-shirts and social tickets to your shopping cart while also collecting money for charitable donations during swim meet registration.
  • Credit Card Processing
    Swimmers pay entry fees online with a credit card, saving you from trips to the bank with piles of personal checks.
  • Reports
    View money received and run itemized accounting reports.

Set up your swim meet or open water event today by calling 888-794-6638 x106 or email